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Home Tahoe WRAMP Tahoe Regional Team Charter
 

Tahoe Regional Team Charter

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Tahoe Wetland and Riparian Monitoring Program (WRAMP) Pilot Project

The Tahoe Wetland and Riparian Monitoring Program Team (Regional Team) is comprised of agency, stakeholder and science community representatives who together oversee, advise and contribute to the implementation of the EPA-funded Tahoe WRAMP Pilot Project. This document describes the Regional Team’s purpose and composition, roles and responsibilities, and operating guidelines. Together these components comprise the Regional Team charter.

Click here for the Tahoe Regional Team Charter.

PURPOSE

The purpose of the charter is to document the operational guidelines, organizational structure, and roles and responsibilities for the grantor, grantees and Regional Team members to successfully implement the Tahoe-WRAMP Pilot Project and satisfy the grant requirements.

BACKGROUND

The Tahoe Regional Planning Agency (TRPA), Lahontan Regional Water Board (Lahontan), and the Aquatic Science Center/San Francisco Estuary Institute (ASC/SFEI) received a grant from the EPA to pilot test the efficacy of the California Wetland and Riparian Area Monitoring Program (WRAMP) for the Sierra Nevada ecoregion in the Tahoe Basin. Tasks included in this project include: 1) establish a multi-agency Regional Team, to 2) test the draft wetland and riparian mapping protocol ability to depict the Tahoe Basin’s Stream Environment Zones (SEZs), 3) use the mapping protocol to assess the distribution, abundance, and size-frequency of wetlands and other aquatic habitats in selected demonstration watersheds, 4) integrate the Sierra Nevada ecoregion into the California Wetlands Portal by adding the base map and selected wetland projects to the “Wetland Tracker” portal, and 5) begin development of a montane wet meadow module of the California Rapid Assessment Method (CRAM). The Regional Team will be represented on the statewide multi-agency workgroups for CRAM and for aquatic resource mapping. Members of the Regional Team will be trained to teach others how to use CRAM, and the regional GIS community will gain capacity to contribute to the California Aquatic Resources Base Map. The project will enable the TRPA, Lahontan, and other regional interests to implement the WRAMP through local and regional wetland and SEZ protection and restoration programs and projects.

TAHOE REGIONAL TEAM COMPOSITION, ROLES AND RESPONSIBILITIES

The Regional Team consists of 3 interacting workgroups – an administration workgroup, a core workgroup and a stakeholder workgroup. Members of the Administrative Workgroup participate in all workgroup meetings while the Core Workgroup participates in the core and stakeholder workgroup meetings. The Stakeholder Workgroup only participates in Regional Team meetings.

Administrative Workgroup [click for info]

This workgroup is comprised of the grantees, which includes Lahontan, TRPA, and ASC/SFEI, and the California Tahoe Conservancy, which will be managing and performing analysis of existing geospatial data using Geographical Information System (GIS) in support of the production the Tahoe Aquatic Resource Inventory (TARI). The primary responsibility of this workgroup is to provide project oversight. Specific responsibilities include: product review and approval, data coordination, field and meeting logistics and project management such as staffing and finance oversight. The Administrative Workgroup is also responsible for presenting progress reports, findings and recommendations to USEPA (Grantor) and Tahoe Basin Agency Executives.

Core Workgroup [click for info]

In addition to the grantees named above (Lahontan, TRPA, ASC/SFEI, CTC), this workgroup is made up of selected staff from agencies, academic institutions or consulting firms that can significantly contribute time and effort toward fulfilling the objectives of this project and/or are significant contributors of needed data or information. Core Workgroup members are also selected based on their knowledge of the two watersheds selected for this project, Upper Truckee River (UTR) in California and Third Creek in Nevada. The Core workgroup is responsible for 1) producing project products and synthesizing information, 2) contributing data, 3) providing review of products and input to the administrative workgroup. The Core Workgroup will be depended upon by the Administration Workgroup to deliver necessary products and existing data when requested.

Stakeholder Workgroup [click for info]

The Stakeholder Workgroup is comprised of selected members of the Administration Workgroup and the Core Workgroup, plus a variety of interested stakeholders and public, professionals and wetland restoration practitioners who will be able to provide expertise on a wide range of subjects, including: wetland restoration science, biology, chemistry, toxicology, ecology of special status species, plant ecology, and hydraulic and restoration engineering. Because of the overlapping areas of expertise commonly observed in science and in restoration work, one member can cover more than one area of expertise. Individuals selected are anticipated to represent one to many of a variety of constituencies, including local, state, and federal agencies, universities, non-governmental organizations, public and the private sector. The primary responsibility of the Stakeholder Workgroup is to 1) provide review and input on project products, 2) participate in Regional Team meetings and/or trainings as requested, 3) raise issues or concerns with the direction of this project, 4) share progress and findings from this project with their respective constituents and 5) aid in identifying opportunities to coordination with other efforts.

DECISION MAKING

Decisions and recommendations for the project shall be based on consensus whenever possible. However, if consensus is not possible then the Regional Team and its Workgroups shall use a simple majority voting structure to reach a decision or recommendation. A motion for a specific decision or recommendation shall carry if it obtains a simple majority of the representatives present at the meeting. Both the majority and minority opinions will be communicated to the Grantor and Executives in cases requiring a vote.

MEETINGS

There will likely be at least one annual meeting of the full Regional Team and The Administration Workgroup will meet every 1 to 2 months to plan and coordinate project activities and finances. The Core Workgroup will meet as needed to coordinate data sharing, product development and product review.

Meeting Ground Rules [click for info]

  1. One person speaks at a time, letting others finish without interruption.
  2. Each person is responsible for coming to the meeting prepared and having completed tasks as agreed to in advance.
  3. Encourage each other to speak freely and safeguard confidential statements.
  4. Confine your discussion to the present agenda topic.
  5. Issues raised within the Tahoe WRAMP belong to its whole membership that is responsible for discussing and resolving the issue.
  6. Check your own assumptions
  7. If and when disagreements arise, agree to disagree respectfully.
  8. There can be no personal attacks; be hard on the issues, soft on the people.
  9. Respect time limits; arrive on time; start and end on time; and come back from breaks on time.
  10. Always fully comply with the purpose of the Regional Team and its Workgroups as set forth in this charter.

Ground Rules for Activities Conducted Outside Regularly Scheduled Meetings [click for info]

  1. In accordance with work plans and any scopes of work developed, members are expected to review the relevant documents focusing on elements required in the scope of work or work plan that fall within the members’ areas of expertise. The Team is not a decision-making body; its findings are solely for advisory purposes. The tasks for a member may vary as the Project progresses and there is a change of needed expertise.
  2. Members may consult as necessary with colleagues.
  3. Members are expected to attend the meetings required to conduct the scope of work.
  4. Members are free to contact each other to discuss findings and analyses, or to ask administrative questions.
  5. Members shall refrain from divulging to agencies, colleagues or associates outside the Team, or to the general public technical information under review or the results of individual or collective Team reviews until such time as the related reports are finalized by the Core Team.
Last Updated on Thursday, 20 December 2012 10:58